LodgeWorks

How it works

From Setup to Festive Board, in One Flow

Lodge Works follows the way your Lodge already works. Information is captured once, then reused for registration, payments, menus and reporting.

The journey

Six steps from setup to the event.

  1. 1

    1. Set up your Lodge

    Your Lodge is created with its name and number, officers and roles, and the features you want to use.

  2. 2

    2. Add your members

    Import or add member records with contact details, degrees and offices. Members are invited to access the platform.

  3. 3

    3. Create meetings and events

    Publish the Lodge year: regular meetings, the Installation and social events, each with date, venue and capacity.

  4. 4

    4. Members register and pay

    Members book their place and pay for tickets or dining by card. The payment is recorded against the booking.

  5. 5

    5. Invite guests

    A member generates a secure invitation link. The guest registers, pays and chooses their menu — no account required.

  6. 6

    6. Run the event

    Officers see attendance, covers, menu choices, dietary needs and payment status, and the table plan is ready.

Getting started

Setting up your Lodge

Setup is guided. You don’t need a technical person in the Lodge — the Secretary can do it.

  • Lodge name and number
  • Officers and roles
  • Member records imported or added
  • Member invitations sent
  • Features switched on to suit your Lodge
Lodge Works · Lodge setup

Members

68

Officers

12

Step

3 / 6

Lodge details

Name, number, province

Done

Officers

Master, Secretary, Treasurer

Done

Members

68 records imported

In progress
Lodge Works · Event registration

Booked

84

Paid

79

Menus

84

Select tickets

Member + 1 guest

Step 1

Menu choices

Per attendee, with dietary notes

Step 2

Card payment

Paid at the point of booking

Step 3

Registration

How a booking actually happens

One flow captures who is attending, what they’re eating and the payment — so nobody has to reconcile three separate lists afterwards.

  • Member selects attendees, including guests
  • Menu choice and dietary needs per person
  • Review of the total before paying
  • Card payment at the point of booking
  • Booking, covers and payment recorded together

Guest journey

A guest, from invitation to dinner

Everything the guest needs happens through one secure link.

Member invites→Secure link→Guest registers→Pays by card→Chooses menu→On the list

On the night

Officers arrive prepared

Before the event, officers already have the numbers the caterer, the Treasurer and the Director of Ceremonies need.

  • Attendance list with members and guests
  • Total covers and menu breakdown
  • Dietary requirements flagged
  • Outstanding payments visible
  • Table plan prepared from the bookings
Lodge Works · Event night

Covers

84

Guests

9

Outstanding

£175

Top table

8 seated

Ready

Round tables

9 tables · 76 seated

Ready

Caterer report

Menu and dietary summary

Sent

See it with your own Lodge in mind

Book a short demo and we’ll walk you through the whole flow.

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